Committees

Regulatory and Licensing Committee Terms of Reference

Name of Committee: Regulatory and Licensing Committee

Purpose: The Regulatory and Licensing Committee will assist the Board in carrying out its regulatory responsibilities and review and recommend to the Board the licensing of racetracks in Alberta.

Authority: The Regulatory and Licensing Committee serves as an advisory body to the Board.

Terms of Reference: The Regulatory and Licensing Committee will have the authority to:

Reporting Responsibilities

  • Provide advice to the Board on matters pertaining to its mandate
  • Advise the Board on any other related issues relative to the parameters of this committee

Budget & Business Planning

  • Advise on key strategic initiatives relative to the business plan
  • Recommend the regulatory budget and allocations
  • Follow the direction laid out in Horse Racing Alberta’s business plan and contribute on a yearly basis to the evolution of this plan as the needs, focus, and face of the industry change

Compliance with Laws, Regulations, and Policies

  • Ensure that Horse Racing Alberta has in place those mechanisms necessary for the effective monitoring of Horse Racing Alberta judges, stewards, and security personnel
  • Maintain an awareness of new industry standards and rules changes
  • Ensure Federal-Provincial regulatory rules and regulations are adhered to
  • Ensure appropriate communication with the Appeals Tribunal
  • Work with the Board and any other regulatory body to establish a working Federal-Provincial dialogue to deal with changes and technology
  • Work towards the development of a sound regulatory framework, including the review of Horse Racing Alberta policies as they relate to licensing and regulation
  • Enhance the policy of stiff penalties for drug infractions through meaningful fines and suspensions
  • Work closely with the Canadian Pari-Mutuel Association on all Federal matters pertaining to Horse Racing and Criminal Code compliance
  • Monitor and when directed be involved in the politics and decision making at Provincial, Federal, and International levels concerning equine care, transportation, horse identification, and demographics of disease
  • Assist the Canadian Pari-Mutuel Agency (CPMA) in developing and implementing strategies at the Federal level which will facilitate growth of the industry and combat challenges of modern technology, which are used to sell or pirate the live racing signal

Licensing

  • Ensure that all industry partners and prospective track owners are aware of Horse Racing Alberta expectations and policies regarding the establishment of new tracks and related entertainment centres
  • Review applications for new track licenses and recommend to the Board
  • On an annual basis review all racetrack licenses and ensure that they continue to comply with the agreement

Other Responsibilities

  • Recommend those measures which will encourage or enhance the integrity of the industry
  • Advise on current issues facing the industry where they impact on the equine health and welfare
  • Continue to work to ensure that the industry and public have confidence that Alberta racehorses and breeding stock are treated with respect and dignity
  • Ensure that all Horse Racing Alberta programs that are introduced have been appropriately researched for their impact on animal welfare
  • Ensure statistics are reviewed as presented by Horse Racing Alberta veterinarians
  • Foster, encourage, and conduct industry research
  • Industry is made aware on an ongoing basis of current equine health issues, disease epidemics, and suggested protocols for reduction of spread
  • Monitor and review injuries at the track as presented by HRA

Membership: The Regulatory and Licensing Committee chair is Martin West.

Members:

  • Norm Castiglione
  • Blair Corbeil
  • Mara Coote Freeman 

Staff Support

  • Kent Verlik 
  • Doug Fenske

Chairmanship: The Chair of the Horse Racing Alberta Board will name the Chair of any and all committees, with approval from the Board.

Membership and Rotation: All committee members will be appointed for a 1 year term. Member terms can be extended on an annual basis.

Resources: The CEO will determine and assign a staff member as the primary advisor to the Committee. If necessary, a recording secretary may also be appointed. The Committee will also be accorded a budget to cover meeting expenses, meals/coffee, photocopying, and other related activities.

Timeframe: The Sustainable Business Committee is a standing committee. The Committee will meet at the call of the Chair of the Committee not less frequently than once every two months and may meet according to a set schedule approved by its members. Such a schedule will be registered with the Executive Assistant to the CEO.

Tenure: The Committee is a standing committee and as such will be deemed to be continuous, subject to having its terms of reference and membership reviewed and renewed by the Board (on the recommendation of the Board Chair) every year.

Reporting: The Sustainable Business Committee will provide its minutes to the Executive Assistant to the CEO within 48 hours of any committee meeting. The Committee will be expected to inform the Board on a regular basis of its activities. This update will include the minutes of the most recent meeting of the Committee and if necessary a verbal update of activities since the last committee meeting.

Budget: The Sustainable Business Committee will have a budget assigned to it on an annual basis. The budget shall be an amount deemed necessary by the Board to cover the expenses of the Committee. Committee members will not have the authority to commit Horse Racing Alberta to the expenditure of any funds, except that which is accorded to the Committee for administrative purposes.

Contact with the Media: Any contact with the media shall be handled by the Chair of the Board.

Public Meetings: Unless otherwise provided for in the Procedural Bylaw of the Board, the meetings of the Committee shall be deemed to be open to other board members, who may attend and ask questions but may not vote. Where the matter deals with an issue which is deemed to be confidential, the Committee may move to go “in-camera” to discuss that matter. An in-camera session of the Committee will be restricted by the Committee to only members of the Committee. The only motions permitted as consequence at that time, shall be the motion to go in-camera and the motion to revert back to a public meeting. Any motion dealing with the matter dealt with in-camera will be made in a committee meeting.