Breed Improvement Committee Terms of Reference
Name of Committee: Breed Improvement Committee
Purpose: To nurture and enhance the race horse breeding industry in Alberta.
Authority: The Breed Improvement Committee serves as an advisory body to the Board.
Terms of Reference: The Breed Improvement Committee will have the authority to:
- Provide advice to the Board on matters pertaining to its mandate
- Advise the Board on any other related issue relative to the parameters of this committee
Budget & Business Planning
- Advise on key strategic initiatives relative to the business plan
- Provide statistical information regarding Alberta bred race horses and Alberta bloodstock
- Provide advice and feedback relative to the business plan and budget, as prepared by administration
Compliance with Laws, Regulations, and Policies
- Ensure that the respective breed organizations are consulted on any policy issues, which are proposed to go to the Board
- Promote and champion “Alberta Bred” race horses
- Review the challenges facing Alberta breeders
- Ensure an equitable distribution of the available funds for programs to enhance the Alberta race horse breeding industry, while ensuring that the programs are in harmony with the objectives of Horse Racing Alberta
- Recommend to the Horse Racing Alberta Board programs to nurture and enhance the race horse breeding industry in Alberta
- Work with any academic institution responsible for research into equine health and breed development; ensuring that Horse Racing Alberta breed improvement programs, safety, and herd management are being effectively reviewed and maintained
- Review any suggested improvements to the Horse Racing Alberta service / program
Communication with Management
- Review related reports from Horse Racing Alberta administration and ensure that the Board is apprised on any key issues affecting breed improvement. Any recommended funding or budget allocations will be forwarded to the Board with the recommendation of the Committee
Membership: The Breed Improvement Committee is chair is currently vacant.
- Martin West
- Norm Castiglione
- Sharon Steil, CFO, HRA
Chairmanship: The Chair of the Horse Racing Alberta Board will name the Chair of any and all committees, upon approval from the Board.
Membership and Rotation: All committee members will be appointed for a 1 year term. Member terms can be extended on an annual basis.
Resources: The CEO will determine and assign a staff member as the primary advisor to the Committee. If necessary, a recording secretary may also be appointed. The Committee will also be accorded a budget to cover meeting expenses, meals/coffee, photocopying, and other related activities.
Timeframe: The Breed Improvement Committee is a standing committee. The Committee will meet at the call of the Chair of the Committee not less frequently than once every three months and may meet according to a set schedule approved by its members. Such a schedule will be registered with the Executive Assistant to the CEO.
Tenure: The Committee is a standing committee and as such will be deemed to be continuous, subject to having its terms of reference and membership reviewed and renewed by the Board (on the recommendation of the Board Chair) every year.
Reporting: The Breed Improvement Committee will provide its minutes to the Executive Assistant to the CEO within 48 hours of any committee meeting. The Committee will be expected to inform the Board on a regular basis of its activities. This update will include the minutes of the most recent meeting of the Committee and if necessary a verbal update of activities since the last committee meeting.
Budget: The Breed Improvement Committee will have a budget assigned to it on an annual basis. The budget shall be an amount deemed necessary by the Board to cover the expenses of the Committee. Committee members will not have the authority to commit Horse Racing Alberta to the expenditure of any funds, except that which is accorded to the Committee for administrative purposes.
Contact with the Media: Any contact with the media shall be handled by the Chair of the Board.
Public Meetings: Unless otherwise provided for in the Procedural Bylaw of the Board, the meetings of the Committee shall be deemed to be open to other board members, who may attend and ask questions but may not vote. Where the matter deals with an issue which is deemed to be confidential, the Committee may move to go “in-camera” to discuss that matter. An in-camera session of the Committee will be restricted by the Committee to only members of the Committee. The only motions permitted as consequence at that time, shall be the motion to go in-camera and the motion to revert back to a public meeting. Any motion dealing with the matter dealt with in-camera will be made in a committee meeting.
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